AAST Policy on Room Reservation Support

Per university policy, all UMD registered student organizations requesting use of a General Purpose Classroom (GPC), must contact the Stamp Student Union - Center for Campus Life at 301-314-8488 or stamp365classroom@umd.edu.

AAST may consider reserving a room on behalf of a student organization if we can demonstrate meaningful involvement to UMD’s Scheduling Office. To submit a request, please review the following guidelines:

Advance Notice

Reservation requests must be submitted at least one (1) week prior to the requested event date. Requests received less than one week in advance will not be considered.

Non-Registered Groups

If your organization is not a registered student organization, we may assist with reserving space, provided other criteria are met.

Co-Sponsorship or Collaboration

We may reserve space if AAST is serving as a co-sponsor or active collaborator for the event.

Co-sponsorship may include one or more of the following:

• Allowing use of AAST’s name and/or logo on promotional materials

• Providing financial support

• Providing faculty or staff participation

• Assisting with event planning and/or coordination

• Sharing AAST program information

All room reservation requests will be reviewed on a case-by-case basis. Approval is not guaranteed. Factors include:

• Space availability

• Staffing capacity

• Nature and level of co-sponsorship

Please submit the following information at least one week in advance to aast@umd.edu:

• Name of organization (state whether registered or non-registered)

• Event title and description

• Requested date, time, location

• Expected attendance

• Description of requested co-sponsorship (i.e. describe how you would like for us to collaborate: funds, advertisement, faculty/staff participation, etc.)

• Contact person name and email

We appreciate your understanding and look forward to potential collaborations!